District Event Cancellation Policy

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We understand that circumstances may arise that require you to cancel registration for District 5040 sponsored events. Please read the cancellation policy for District 5040 events before you register. The cancellation policy for each event is set based on contracts with hotels, venue hosts and the need to print training material. Each district hosted event may have a different cancellation policy please ensure you fully understand the policy before your register.

Administration fee:
Due to financial obligations  for conferences, seminars and other events sponsored by District 5040 there is an administration fee for all canceled registrations. Each event will have a different administration fee.

The amount of reimbursement above the administration fee will be established for each event. Normally the amount of reimbursement is lower closer to the event. If the registrant does not attend the event without providing written notice (no-show) all fees will be forfeited. 

Transfer of registration:
All fully paid registrations may be transferable to other Rotarians or non Rotarians if they are qualified to register for the event or seminar. Transfers must be made by the registered person in writing to the registrar of the event. Details must include the full name of the replacement person, their title, contact phone number and email address.

For more  information contact the registrar for the specific event as listed on the registration form. 

Thank you for your understanding, District 5040 will try to accommodate Rotarians who find it necessary to cancel registration for district events within these guidelines.